Notice of Extraordinary General Meeting and Proposed Club Restructuring
17/05/2026
Notice of Extraordinary General Meeting and Proposed Club Restructuring
To: All Members, Players, and Stakeholders of Scone Thistle Community Club SCIO
Dear Members and Stakeholders,
Scone Thistle Football Club SCIO is at a stage where continued growth now requires a more formal governance and operating structure. With participation increasing across all sections of the club, the Committee is bringing forward a proposed restructure of the club’s governance and constitutional framework to strengthen oversight, support future development, and ensure the organisation is positioned for sustainable long-term growth.
The principal matters to be circulated with the Notice of Extraordinary General Meeting are set out below:
1. Committee and Governance
• Leadership: It was confirmed that Neil Mackay will remain in the position of Chair until the Extraordinary Annual General Meeting. The position of chair is however vacant from this meeting onwards and therefore the club would welcome any interested parties to contact sconethistleccsecretary@gmail.com
• Committee Expansion: It is proposed that the committee be expanded to include one representative from every team from 7-a-side upwards, including girls’ teams, together with representation from each age group from P1 to P3, the Amateur section, Para football, and Walking Football.
• Trustee Recruitment: A targeted recruitment exercise will be undertaken to attract Trustees with relevant professional backgrounds, including legal, community council, and village association experience.
• Trustee Oversight: A dedicated Trustee Board, or alternatively a Lead Trustee role, is to be established to strengthen governance and oversight.
• Constitutional Change: A formal proposal to restructure the club and amend the constitution is in development and will be brought forward for consideration.
• Operational Arrangements: Decision-making arrangements will be reviewed, with the intention of introducing specialised sub-groups and a standard template for the submission of proposals.
• Annual General Meeting: The Annual General Meeting is expected to take place in August or September, with a three-week notice period required for any formal proposals.
• Finance Administration: Two additional signatories are to be added to the club bank account, with GL and NM remaining as signatories for now.
2. Finance Matters
• Membership Fees: Monthly membership charges will be finalised at the EGM, supported by a presentation of annual expenditure and club-specific costs to inform the decision but the driving reason for the increase is to ensure a larger share for STCC to match ongoing price increases associated with running the community club.
3. Operations and Facilities
• Forest Land: Heads of Terms have been submitted to Scone Palace in relation to additional forest land in Scone, with approval sought to progress a rental agreement per annum to support pitch expansion.
• Airport Site: The storage container currently located at the airport site is to be moved to the opposite side of the grounds, with a base to be provided.
4. Equipment and Kit
• New Strips: Current arrangements for ordering new club strips are operating effectively, with only minimal instances of orders being placed outside the agreed process.
• Strip Adherence: Home strips are to remain the standard club choice, while limited flexibility may be considered for teams with a high number of sponsors and for away strip variations.
• Charity Donation: All age groups will be asked to return any old strips that cannot be recirculated within the club and equipment to MCH so that these items can be collected and donated to charity.
This document is intended to accompany the Notice of Extraordinary General Meeting and to provide members with a clear summary of the principal matters to be presented, discussed, and where required, approved.
Meeting details: Wednesday 10th June – 18:00 – Burnside Hall, 36A Burnside, Scone, Perth PH2 6LP
Neil Mackay
Club Chair
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