STCC EGM Minutes

EGM Meeting Minutes: Scone Thistle Football Club

Date: June 11^th 2026

Present; Graeme Lackie (club Secretary) Neil Mackay (Chair) Jacqui White (treasurer) Steven Shiels, Steph Gilmore, Andrew Braid, Gary Campbell, Sarah Price, Graham Philp, Chris Westwood, Kevin Fitzpatrick, Derek Adam, Andy Mckinnie, Kevin Craik, Shawnie Jamieson, Ian Duncan, Lewis Simpson.

Subject Topics: Club Restructuring, Governance, and Facilities

1. Committee & Governance

• Leadership: NM stood down as Chair. Neil will remain on the committee and as a trustee.
• Chris Jolly was proposed by GL and Seconded by NM
• Committee Expansion: * The committee will be expanded to include one representative from every team from 7 a side upwards including girls’ teams, one from each age group from P1-P3, Amateurs, Scone Thistle FC, Para and Walking Football.
• A recruitment drive for Trustees to target individuals with specific professional backgrounds, including legal, community council, and village association experience.
• A dedicated Trustee Board or Lead Trustee role is to be established.
• Gary Campbell added as Child & Wellbeing Officer, Proposed by AMcK and seconded by CJ.
• Constitutional Changes: A formal proposal for club restructuring and the amendment of the constitution is underway and will shared with attendees for reviewal and comment before being presented at the AGM in September.
• Operations: Working arrangements regarding decision-making will be reviewed, with an emphasis on creating specialized sub-groups to streamline tasks and a template for submitting proposals.
• Annual General Meeting (AGM): Set for end of August/September. A 3-week notice period is required for any formal proposals.
• Finance Admin: Additional signatories added, Lee Kelman and Sarah Price, to the club bank account for signing off payments. GL and NM to remain as signatories.
• Social Media Officer: club to introduce a social media officer to help raise awareness and profile of the club locally and further afield. This is about telling our story and what we do. Week to week match updates etc etc will still continue to happen on team social media pages as per the social media policy. Sarah P suggested the creation of a social media strategy.
• Communications: A formal statement and review of EGM matters will be prepared and social media used to keep everyone in the loop.
• Club position futureproofing – discussions raised about ensuring the continuance of key positions within the committee to ensure continuity. Suggest vice or co positions considered where there is the opportunity to learn the responsibilities and are ready to step in if and when required.

2. Finance Matters

• Fees: The monthly membership fee was unanimously voted for in favour to increase. Specifically, to increase the share coming to the community club where the central funds have decreased year on year in the wake of increasing costs to operate, pitch maintenance, winter pitch hire at NICC. The club share will rise from £5.00 per player to £7.50. It will be the decision of the teams as to whether they increase monthly subs further to cover increasing costs for things like training facilities and referees.
• A formal process/policy to be written in regards to players from income deprived households to offer supported payment packages. A system is in place to offer free football at present but is not formal.

3. Operations & Facilities

• Pitch maintenance to be carried out over summer.
• GL raised concerns over the pitch at Murray Royal with sinkage around the drainage areas of the pitch. As this pitch is built up, concerns over the longevity of this pitch and surface survey may be required.
• New Facilities Update – CJ updated attendees   Positive discussions have taken place with Viscount Stormont regarding land for the development of new facilities with CJ and DA attending Spartans FC to review their facilities and operating model. A 3-5 year club strategy has been drafted and will be circulated alongside the club holding two community development sessions where the future of the club can start to be shaped. This will help bring together like-minded people to support the next chapter of the club and the community of scone

4. Equipment & Kit

• New Strips: Orders/arrangements for new club strips are working well with some orders not following the agreed process but these are minimal.
• Strips Adherance: Home strips to be the designated club choice but teams with numerous sponsors may look to use the custom kit. Away strips variations to be considered.
• Charity Donation: All age groups are required to return old strips and gear to MCH. These items will be collected and donated to charity.
• 2015’s require strips  - 2015 football team require strips for new players as they try to expand their team and deal with growing children. Options presented to help fund this along with them using their centrally banked money.

Scone Thistle Football Club

Extraordinary General Meeting (EGM) – Minutes

Date: 11 June 2026
Location: Scone
Recorded by: Graeme Lackie (Club Secretary)

1. Attendance

Present:
Graeme Lackie (Secretary), Neil Mackay (Chair), Jacqui White (Treasurer), Steven Shiels, Steph Gilmore, Andrew Braid, Gary Campbell, Sarah Price, Graham Philp, Chris Westwood, Kevin Fitzpatrick, Derek Adam, Andy McKinnie, Kevin Craik, Shawnie Jamieson

2. Purpose of Meeting

To review and discuss club restructuring, governance, financial sustainability, and future facilities planning.

3. Committee & Governance

• Chair Position:
  Neil Mackay formally stepped down as Chair. He will remain on the committee and continue in his role as a Trustee.
• New Chair Proposal:
  Chris Jolly was proposed by Graeme Lackie and seconded by Neil Mackay.
• Committee Expansion:
  It was agreed that the committee will expand to ensure broader representation, including:
• One representative from each team (7-a-side and above), including girls’ teams
• Representatives for each age group from P1–P3
• Representatives from Amateurs, Scone Thistle FC, Para Football, and Walking Football
• Trustee Recruitment:
  A targeted recruitment drive will be undertaken to attract Trustees with relevant professional expertise (e.g., legal, community council, village association).
• Trustee Structure:
  Consideration will be given to establishing either a dedicated Trustee Board or a Lead Trustee role.
• Child & Wellbeing Officer:
  Gary Campbell was appointed to the role, proposed by Andy McKinnie and seconded by Chris Jolly. GL will remain as CWPO but new legislation being proposed by SYFA may mean an official can only fulfil one role within the club.
• Constitutional Changes:
  A proposal to restructure the club and amend the constitution is being developed. This will be shared with members for consultation before submission at the AGM.
• Operational Structure:
  Committee working arrangements will be reviewed, including:
• Introduction of specialist sub-groups
• Development of a formal proposal submission template
• AGM:
  Scheduled for late August/September. A minimum three-week notice period will apply for formal motions.
• Finance Administration:
  Lee Kelman and Sarah Price were approved as additional bank signatories. Graeme Lackie and Neil Mackay will remain as signatories.
• Social Media:
• A Social Media Officer role will be created to enhance the club’s public profile.
• A formal social media strategy is to be developed.
• Team-level updates will continue via existing channels in line with policy.
• Communications:
  A formal statement summarising EGM outcomes will be issued, with ongoing updates shared via social media.
• Succession Planning:
  To futureproof the club, the introduction of vice or co-roles was discussed to ensure continuity and knowledge sharing.

4. Finance Matters

• Membership Fees:
  A unanimous decision was made to increase the club’s share of monthly membership fees from £5.00 to £7.50 per player.
  This reflects rising operational costs, including pitch maintenance and winter facility hire.
• Team Subscriptions:
  Individual teams will determine whether additional increases to player subscriptions are required to cover specific costs (e.g., facility hire, referees).
• Inclusive Participation:
  A formal policy will be developed to support players from low-income households.
  While informal support (including free football provision) currently exists, this will now be formalised.

5. Operations & Facilities

• Pitch Maintenance:
  Summer maintenance works are planned.
• Murray Royal Pitch:
  Concerns were raised regarding subsidence around drainage areas.
  A surface condition survey may be required due to concerns about long-term sustainability.
• New Facilities Development:
• Positive discussions have taken place with Viscount Stormont regarding potential land opportunities.
• Representatives visited Spartans FC to review their facilities and operating model.
• A draft 3–5 year club strategy has been developed and will be circulated.
• Community Engagement:
  Two community development sessions will be organised to help shape the club’s future direction and encourage wider involvement.

6. Equipment & Kit

• New Strips:
  The ordering process is largely working well, with only minor deviations noted.
• Kit Policy:
• The official home strip remains the standard club kit.
• Teams with multiple sponsors may utilise custom kits where appropriate.
• Variations of away strips will be considered.
• Charity Donation:
  All teams are required to return old kit to MCH for collection and donation to charity.
• 2015 Age Group:
  Additional strips are required to support new players and squad growth.
  Funding options were discussed, including use of centrally held funds.

7. Actions & Next Steps

• Circulate draft constitution changes for consultation
• Launch Trustee recruitment campaign
• Develop social media strategy and appoint officer
• Formalise financial support policy for low-income families
• Arrange pitch survey at Murray Royal
• Circulate 3–5 year strategy and schedule community sessions
• Progress plans toward AGM (Aug/Sept)